Dear Mr. Maynes,
On April 19, 2017 we received your request to inspect:
All emails from the following email addresses from May 1st, 2014 to present
All texts from the last two years from the following City phones...
I would like all these put on a disc or if needed I will provide a thumb drive.
On April 20, 2017 we acknowledged the request.
On May 2, 2017 we called to request clarification on the request and to see if the scope could be narrowed.
On May 2, 2017 you contacted us back to continue clarifying the request and agreed to limit the searches for email@example.com and firstname.lastname@example.org to January 2016 to the time of the request.
On May 3, 2017 we produced some of the responsive records.
On May 4, 2017 you contacted us to ask whether the records could be inspected before payment was made for copies. We told you they could. You also asked whether we could contact the phone service carrier for the contents of the text messages. We told they only held them for 10 days. On May 13, 2017 we produced more responsive records.
On May 18, 2017 you contacted us to let us know you were still having problems with your invoices.
On May 19, 2017 we produced a third installment of responsive records.
On June 9, 2017 we produced the fourth installment of responsive records.
On August 19, 2017 we contacted you to note none of the previously produced records had been picked up or inspected.
On August 20, 2017 you let us know you were still interested in inspecting the records.
On August 21, 2017 we provided you with information regarding Verizon’s Law Enforcement Team.
On September 11, 2017 we produced the fifth installment of responsive records.
On September 21, 2017 we produced the sixth installment of responsive records.
On October 18, 2017 we produced the seventh installment of responsive records.
On October 25, 2017 we produced the eighth installment of responsive records.
On October 27, 2017 we notified you the we were pausing production until the produced records had been picked up or inspected.
On November 8, 2017 we reminded you of our paused production and where the produced records could be picked up or inspected.
On November 16, 2017 we sent a ten-day notice notifying you the City would consider this request abandoned if the records were not inspected or picked up.
Even though it was our understanding you wanted copies made available, as we later clarified, all the records previously made available can still be inspected at no cost.
The City now considers this request abandoned and will cease producing responsive records. If you wish to inspect these records again in the future, please submit a new IPRA request.
APD Records Custodian/IPRA Supervisor
Office (505) 768-2137
Cell (505) 980-4944